Executive Board

President ¶

Be the spokesperson and chief liaison of VGSA
Oversee VGSA activities
Organize, conduct, and chair the Executive Board meetings and the Council meetings
Summon special meetings as needed
Regularly meet with the Advisor to address organization//Council member concerns
As needed, follow up with correspondences forwarded by the VP of Communications
Coordinate with persons and student organizations associated with VGSA events
For the good of VGSA, the President shall exercise his or her discretionary powers in matters that this Constitution does not anticipate or clearly define
The President shall work with the Council to amend this Constitution and/or its Bylaws, so those matters previously unanticipated or unclearly defined are no longer so
When there is a tie in a vote for a proposal that is raised during an Executive Board meeting or a Council meeting, the President shall approve or discard this proposal, even after the President has voted on it
Seek or provide leadership-enhancement activities for the Council members
Participate as a GSG senator in GSG meetings and other required GSG activities
- If there is a vacancy, find replacement GSG Senators for E-Board to vote on

Serve as the immediate supervisor of the Senators to ensure that they fully understand and fulfill their duties
- The Executive VP will lead mediation between Senators/Ambassadors if there is an issue or discussion brought to the attention of the E-board
Work with the VP of Communications, VP of Finance, VP of Treasury, VP of Outreach, and VP of Programs to ensure that Senators receive thorough and effective training in the fulfillment of their duties
With standards approved and documented by the Executive Board, evaluate, and regularly review contributions of the Senators
Organize, conduct, and chair Executive Board meetings and Council meetings whenever the President cannot
Learn all the roles and responsibilities of the VP of Communications, VP of Finance, VP of Treasury, VP of Outreach, and VP of Programs, and be the first to provide assistance to them in the event support is necessary
Coordinating with VP Finance to plan and order food for the weekly VGSA meetings, and arrange for pickup or delivery of food orders
Participate as a GSG senator in GSG meetings and other required GSG activities

Be the point of contact for initial communications with VGSA
Work with Digital Officer to regularly maintain and update the VGSA website at vgsa.usc.edu as well as any platforms of social media created for the Purpose of VGSA
- Transcribe minutes for Council meetings and share with Council and VGSL within 48 hours
Handle mail, social media, and e-mail correspondences of VGSA
Generate announcements of VGSA events, and distribute them to Senators and/or VASE personnel
Approve flyers and other promotional material for VGSA events, as submitted by Department or DEIA Senators
Participate as a GSG senator in GSG meetings and other required GSG activities

Manage the VGSA budget and finances along with the VP of Treasury
Be the point of contact for vendors and the University’s finance offices, and interact with them in a timely manner along with the VP of Treasury
Attend all GSG funding workshops
Responsible for purchasing and VGSA budget requests
Maintain a record of budget requests, expenditures, receipts, & close out budget grants
Track and be responsible for funding requests submitted to VGSA by other organizations
Ensure that approved funding requests meet all post-approval requirements
Participate as a GSG senator in GSG meetings and other required GSG activities
Undertake physical inventory of VGSA storage equipment, materials, and supplies
Manage senator budget proposal format and guiding through the process

Manage the VGSA budget and finances along with the VP of Finance
Be the point of contact for vendors and the University’s finance offices, and interact with them in a timely manner along with the VP of Treasury
Guide Senators through creating budget proposals as required along with VP of Finance
Manage VGSA property and supplies, and maintain documented inventory
Document deficiencies, damages, or changes in inventory; and implement and document corrective action that includes the purchasing, replacement, repair, or disposal of questionable inventory
Collect and manage quotations and receipts received from VGSA Council members
Order supplies, equipment, materials, and VGSA Council gear
Ensure funds and items are received within the correct timeframe

Head the brainstorming, planning, executing, and evaluating of VGSA-wide events, which are not department-specific, including “signature events”
Head the brainstorming, planning, executing, and evaluating of activities that promote unity among the Council members
Reserve venues for VGSA meetings and VGSA-wide events, while also ensuring compliance with the rules and regulations of use of these venues
Work with the Vice President of Finance to attain funding for VGSA-wide and “signature” events and oversee all events funded by VGSA
Work with the VP of Communications to ensure that information on VGSA events is successfully transmitted to the VGSA members and appropriate University staff/alumni
Work alongside the VP of Outreach to create collaborative event programming with other USC schools, outside organizations, and neighboring universities/institutions
Participate as a GSG senator in GSG meetings and other required GSG activities

Oversee and guide outreach initiatives spearheaded by VGSA Senators and Ambassadors
Serve as the point of contact in executing and helping incorporate VGSA into institutional events and programs
- Examples: SoCal GPS, GradAMP
Oversee the VGSA Ambassador program
Manage and serve as the liaison for outside organizations (i.e., non- Viterbi or USC) student organization partners, community organizers, and community leaders in representation of Viterbi and VGSA
Serve as the point of contact for outreach, community service, and DEIA groups/offices within the Viterbi campus
In collaboration with VP of Finance, establish new partnerships with local organizations, companies, small businesses, and vendors
In collaboration with VP of Finance, establish new partnerships with local organizations, companies, small businesses, and vendors
Participate as a GSG Senator in GSG meetings & other required GSG activities
Strategically work with VP of Programs & Executive VP to establish community and Viterbi partnerships
Including the vetting, facilitating, and amending of approved vendors

Work with the Executive Board on maintaining and updating the VGSA website, vgsa.usc.edu
Attend mandatory weekly Council meetings documented by the Executive VP (with a combined maximum of 3 excused or unexcused absences each semester)
Vote on proposals that are raised during Council meetings